Guidelines for Effective & Efficient Meetings

One of the essential ingredient for team building, making group decisions, solving group problems and achieving

a group consensus is a meeting.

The project manager should abide by the following guidelines for ensuring efficient and effective meetings that hold the attention and interest of all team members:

1. establish a meeting policy

2. Only call a meeting when there is a real need

3. Make the purpose of the meeting very clear

4. prepare an agenda

5. Follow the agenda

6. Encourage participation

7. Include a team-building element

8. Issue mistakes.

9. Follow up on all task assignments and action items

  poor meetings are usually a result of poor preparation and inept or incompetent chairperson.

  
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